Microsoft Outlook 2016 – Personalized Signatures

You can create personalized signatures for your email messages that include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set it up so that signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

Important Note: If you have a Microsoft Office 365 account, and you use Outlook and Outlook Web App, you need to create a signature in each.

To add/ set up a signature to appear automatically in every email you send:

On the Home tab, choose New Email.

On the Message tab, in the Include group, choose Signature > Signatures.

Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

Under Choose default signature, do the following:

·      In the E-mail account list, choose an email account to associate with the signature.

·      In the New messages list, choose the signature that you want to be added automatically to all new email messages.
If you don't want to auto sign your email messages, accept the default option of (none).

·      In the Replies/forwards list, choose the signature that you want to be added automatically (auto sign) when you reply to or forward messages. Otherwise, accept the default option of (none).

Under Edit signature, type the signature, and then choose OK.

 

For more ideas about how to customize your signature see creating a custom email signature in Outlook Help.