Microsoft PowerPoint 2016 – Beyond the ribbon with Backstage view

The Backstage view (File tab) is where you manage your presentations and related data about them. create, save, and send presentations, inspect presentations for hidden metadata or personal information, setting AutoCorrect options, and more.

The ribbon contains the set of commands for working in a presentation, while the Microsoft Office Backstage view is the set of commands you use to do things to a presentation.

Note: The File tab replaces the Microsoft Office Button Office button image and the File menu used in earlier releases of Microsoft Office.

Here’s what you do:

Open a presentation, click the File tab to see the Backstage view.

The first tab you will see (left column) is the Info tab, which displays different commands, properties, and metadata depending on the state of the presentation and where it is stored. Commands on the Info tab can include Check-In, Check-Out, and Permissions.

You will also find tabs that display different commands, properties, etc. for New, Open, Save, Save As, History, Print, Share, Export, Close, Account, Options, and Feedback.

In later versions of Office, there’s a Backstage view tab called Account, which offers options for connecting to your Office 365 account and multiple online presentation storage accounts (e.g. OneDrive, SharePoint).

 

Tip: To quickly return to your presentation from the Backstage view, click the Home tab, or press ESC on your keyboard.