Microsoft Word 2016 – Quickly and easily apply consistent document formatting with Styles

Word 2016 includes many styles designed to help produce a professional quality document, so you can quickly and easily apply a set of formatting choices consistently throughout your document.

A style defines the formats to apply, such as font, size, colour, and spacing.

To format text quickly and consistently, use heading and paragraph styles.

Word 2016 includes many built-in styles that specify the formatting to use for text, such as font, size, line spacing, and colour.

The heading styles also make it possible to structure your document in useful ways. For example, Word 2016 uses heading styles to create a table of contents (press Alt+S, T).

Here’s what you do:

Follow these steps to apply a ‘paragraph’ style from the Styles gallery:

1. Place the insertion point in a paragraph, or select a range of paragraphs.

2. To browse the most common styles in the Styles group, press Alt+H, L. Alternate views:

Or, to browse all styles from the Apply Styles task pane, press Ctrl+Shift+S.

Or, to browse all styles from the Styles task pane, press Ctrl+Alt+Shift+S.

3. Move through the styles until you see the one you want, and press Enter.

For example, to create a title, select the Title style which applies a 28-point Calibri Light font in steel blue, when you start from the default blank document in Word.

Tip: To remove a style from text, use the Clear All Formatting button by pressing Alt+H, E.