Wednesday, 28 June 2017

Microsoft OneNote - OneNote Ribbon and Contextual Tabs

The OneNote Ribbon makes finding things faster and easier by grouping controls together by functionality on contextual tabs that appear only when you need them, which eliminates the need for multiple rows of toolbars.

Saving your notes:
OneNote doesn’t have a Save button. That’s because you never have to save your work in OneNote like you do in other apps. As you work in your notebooks, OneNote automatically saves everything for you, no matter how small or large the changes you’ve made. This lets you think about your projects, thoughts, and ideas instead of worrying about your computer files.

Ribbon Tabs:
Ribbon tabs that are available in OneNote 2016 are:

Home Tab - The Home tab holds the Cut and Paste features, Font and Paragraph options, Tag options, Email Page, and Meeting Details.

Insert Tab - Click Insert to add something to a page. This includes pictures, tables, diagrams, links, video and more.

Draw Tab - On the Design tab, you can choose erasers, writing and highlighter tip colours and thickness, shapes, and more.

History Tab - History lets you find recent edits and authors, view page versions, and more.

Review Tab - The Review tab lets you add comments, run spell-check, translate text to a different language, password protect, and add linked notes.

View Tab - Views allow you to look at your notebook in different ways, change page colour, add rule lines, hide page title, and more.

File Tab - At one end of the ribbon is the File tab, which you use for the behind-the-scenes stuff you do with a file, such as opening, printing, sharing, exporting, and managing your notebook.
·      Click the File tab to open a new view called the Backstage.
·      Click from the list on the side to do what you want to do; for example, click Print to find the options and settings for printing your notebook.
·      Click Back to document to return to the notebook that you were working on. 

Tool Tabs - These tabs disappear or change when you click something else in your notebook:
·      When you click some parts of your pages, you might see a colourful new tab appear – see screen shot below.
·      In the example above, the Layout Table Tools tab appears when you click a shape or table.


One example of how to manage the ribbon is set out below:

Minimize the ribbon, to gain back some screen space
·      To quickly go back and forth between un-collapsed and collapsed, simply double-click (instead of single-click) a tab on the ribbon.
·      Or, collapse the ribbon by right-clicking a tab and clicking Collapse the Ribbon.

Other examples of things you can do with the ribbon:

Use the keyboard to work with the ribbon
·      Press and release the ALT key.
·      You will see the little boxes called ‘Key Tips’ over each command available in the current view.

Customize the ribbon in Office
·      You can personalize your ribbon to arrange tabs and commands in the order you want them, hide or unhide your ribbon, and hide those commands you use less often.
·      You can add custom tabs or rename and change the order of the default tabs that are built in to Office.

For more details on how to manage or customize the ribbon, please see the OneNote Help facility (commonly the <F1> key on desktop keyboards).

To reduce/ increase the size of your ribbon, or the size of the text or the icons on the ribbon change your display resolution, which changes the size of everything on your page.

Ribbon customizations only apply to the Office program you're working in at the time.