Microsoft Outlook 2016 – Modern Attachments

Outlook now includes a list of your most recently used Office documents in the ribbon or so that you can quickly find a document you want to attach to your email by picking it from the dropdown options. 

For files saved in OneDrive, OneDrive for Business or SharePoint, you have the option to share them as an “Edit” or “View only” link instead of as a traditional attachment, so that everyone can work on one copy of a document instead of several.

Recipients receive a link to the document and cloud-based attachments behave like traditional attachments and can be filtered as attachments.

 

How to attach files in the cloud to your Outlook messages 

1. In your new email or appointment message, select Attach File. 

2. In the Recent Items list, select a file stored in the cloud to attach to your message. Files stored in the cloud are designated with a cloud on the document icon in the Recent items list. 

3. To attach more files, select Attach File again. 

4. After you have attached the files you want, send your message. 

5. Outlook will automatically configure Edit permissions for email recipients for documents stored in OneDrive, OneDrive for Business, and SharePoint online. You may change permission to view by selecting the dropdown menu on the attachment and click Change permissions and choose what recipients can view.