Wednesday, 5 July 2017

Microsoft Outlook 2016 – Save time by quickly Attaching Files Without Searching

You can attach a document from your recent items and share them from OneDrive or SharePoint with email recipients. Also configure sharing permissions so that all the recipients have access to the attached file without having to leave the app.

Here’s what you do:
In Outlook 2016 you can easily attach documents you most recently worked on to your emails from the Message or Insert tab.

Quickly add files and other items, such as messages, contacts, or tasks to your messages in Outlook for Windows.

When you attach files from OneDrive, OneDrive for Business or SharePoint, you can share them as View only, or give the recipients Edit permissions, which helps them collaborate easily on one copy that everyone works on.

When attaching files from the “Recent Items” list that are stored in the Cloud (e.g. OneDrive, SharePoint…), you can attach a copy of the local version of the file itself, or the Cloud storage location’s URL to the file (if the permissions have been “previously” set on the file - or the recipient will receive a “cannot open file” error message).

Outlook doesn’t have a predefined limit, but many Internet service providers (ISPs) restrict the size of messages that you can send in addition to the size of your email mailbox.