Microsoft Outlook – Change incoming message colours/ fonts with Conditional Formatting

Conditional formatting is a way to make messages that meet defined conditions stand out in the message list by using colour, fonts, and styles. You specify conditions that an incoming message should meet, such as a sender’s name or email address, and then conditional formatting is applied only to those messages.

For example, a conditional rule can specify that all messages sent from your manager appear in red text in the message list, so you don’t miss one.

Here’s what you do:

·      Under the View tab in the Current View group, select View Settings, then choose Conditional Formatting.

·      The Unread Messages rule will appear, showing the default blue colour and font. Change the font to whatever colour you wish.

·      To add a new conditional formatting rule for fonts, click Add, in the Name box, type a name, click Font to specify the formatting, and then click Condition to specify the criteria for this rule.