Your Presence
information is a quick way for other people to see your availability status.
However, you still have control over the privacy relationships that you have
with your contacts, and the ability to limit access to your presence
information when you need to.
What exactly is presence information in Skype for
Business?
Your Presence
information includes your availability status (such as Available or Away), a
color-coded presence indicator (such as green, yellow, or red), your schedule,
your location, and any personal status messages or out-of-office notes you
added.
What are privacy relationships in Skype for Business?
In Skype for
Business, privacy relationships control how much of your online presence
information others see.
Each of your
contacts has one of five privacy relationships with you, and each relationship
gives access to a different amount of information.
For example,
Colleagues, which is the relationship new contacts are given by default when
you add them, can learn more about where you are, when you’ll be available, and
how to reach you than External Contacts but less than Workgroup. Friends and
Family, as you might expect, can see more of this information than all the
others.
(To learn more
about which privacy levels give access to what information, please see Skype
for Business Help.)
Important: The one exception here is that contacts you have a Workgroup relationship with may need to find you at your work site, so only these contacts can see your meeting locations and get your attention via Skype for Business, even if you’ve set your status to Do Not Disturb.
Note: Your admin - that is, the person who set up Skype for Business for
your organization - determined how IM and presence works in your organization
when they set it up. They also determined how your Skype for Business works
with people outside of your business.
Change your privacy relationship with a contact:
·
To view your contacts according
to their privacy relationships:
·
Open Skype for Business, and in
your Contacts list, click the Relationships tab in the area just above your
contacts (other options are Groups, Status, and New).
·
To change the privacy
relationship you have with a contact:
o
In your Contacts list,
right-click the contact, point to Change Privacy Relationship, and then click a
new privacy relationship for the contact.
·
By default, contacts are
assigned the Colleagues privacy relationship when you add them to your Contacts
list. If you have any contacts that you’ve later assigned to another
relationship, you can change the privacy relationship back to Colleagues by
clicking either Colleagues or Auto-assign Relationship.
Hide your location:
·
By default, Skype for Business
updates your location when you log on from different places. You can hide this
information from others by doing the following:
o
In the Skype for Business main
window, click the Set Your Location menu under your name.
o
Clear the check box next to
Show Others My Location.
o
Enable Privacy Mode:
·
By default, everyone except
Blocked Contacts can see your presence status. To modify the privacy settings,
you can do the following:
o
In the Skype for Business main
window, click the gear icon, click Tools, then select Options.
In the Skype
for Business - Options dialog box, click Status, and then do one of the
following:
o
Choose I want everyone to be
able to see my presence regardless of system settings (override default
settings).
o
Or, choose I want the system
administrator to decide - currently everyone can see my presence but this could
change in the future.
Block a contact:
·
To block everyone from reaching
you, try setting your Status to Do not disturb or Appear Away.
·
To forcibly prevent contacts
from reaching you via IM or phone in Skype for Business, do this for each one:
o In your Contacts list, right-click the
contact you want to block.
o Click Change Privacy Relationship, and
then click Blocked Contacts.
Note: Your name and email address will still be visible to a blocked contact
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