Tip for Mac users: If you are using PowerPoint
for Mac, you can still use these Shortcuts if you replace Ctrl with CMD (⌘) unless
stated otherwise.
Draw horizontal or vertical
lines - Press and
hold the Shift key while inserting lines to make sure they are perfectly
horizontal, vertical or at a 45-degree angle.
Keep objects in proportion - Press and hold the Shift
key while resizing shapes and other objects to keep their proportions
consistent. This is handy if you want to resize a circle without accidentally
turning it into an oval.
Duplicate an object - Adding a bunch of identical
objects? Just select your object and press Ctrl+D to duplicate it. This also
works on slides.
Copy and paste formatting - If you want to format an
object to look just like another object without reapplying all of the
formatting by hand, use the formatting clipboard.
Select the object whose
formatting you want to copy and press Ctrl+Shift+C. Then, select the objects
that you want to have the same formatting and press Ctrl+Shift+V to paste the
formatting.
This also works on the slide
thumbnails if you have a slide background or theme that you want to copy from
slide to slide.
Group and ungroup - To group objects together,
just select the objects and press Ctrl+G. To ungroup, select the object and
press Ctrl+Shift+G. If you’re a Mac user, press CMD+Option+G to group and
CMD+Option+Shift+G to ungroup.
Insert a new slide - Press Ctrl+M to insert a
new slide after the currently selected slide. For PowerPoint for Mac, the
keyboard shortcut is the same; you don’t need to substitute CMD.
Zoom - Press and hold the Ctrl key
while using the mouse wheel to zoom in and out in the editor. On a touch
device, you can pinch to zoom. For PowerPoint for Mac, this is another one
where you don’t have to substitute CMD.
Centre or align text - To quickly centre text,
press Ctrl+E. Not happy with your centred text? To go back to left alignment,
press Ctrl+L, or press Ctrl+R to right align the text.
Clear formatting - To remove all formatting
from selected text, press Ctrl+Spacebar. This will reset the text back to the
default formatting.
PowerPoint content
placeholders have logic built in to make sure your text has the right size and
formatting to match the rest of your presentation. If you’ve changed the
formatting for some text or you have pasted in text that already had formatting
on it, you can use the clear formatting shortcut to make the text match the
design of the rest of your presentation again.
To clear formatting on
PowerPoint for Mac, simply click the Clear Formatting button clear formatting
button on the Home tab.
Start Slideshow - Done editing and ready to
present? To start a Slideshow from the first slide, just press F5. If you want
to start from the current slide, press Shift+F5 instead.
For all of these and more
keyboard shortcuts that you might have forgotten about, go to:
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