Filter and calculate data with MAXIFS and MINIFS

If you’re familiar with COUNTIFS, SUMIFS and AVERAGEIFS, then MAXIFS and MINIFS don’t need much explanation. The classic MAX and MIN functions calculate the maximum or minimum value in a range, but what if you need to apply conditions to filter your data? This is precisely what MAXIFS and MINIFS allow. You can specify one or more conditions that filter the data before calculating the max or min. The conditions can be applied to adjacent ranges or the range that contains the values. For example, let’s say a retailer has a table containing sales data for all their stores. They can use the MAXIFS and MINIFS functions to calculate the maximum and minimum sales figure for a specified item in stores located in a specified region.

In the example shown below, MINIFS and MAXIFS are used to calculate the min and max sales figures from the table, but it only includes values from the Sales column if the value in the Retailer column is “BigMart,” the value in the Brand column is “Longlast” and the value in the Sales column is greater than zero.


If you're familiar with COUNTIFS(), SUMIFS(), and AVERAGEIFS(), you'll appreciate MAXIFS() and MINIFS(). MAXIFS() lets you determine which values are evaluated by a traditional MAX() calculation.

This function uses the following syntax:

MAXIFS(range, criteriarange1, criteria1, [criteriarange2, criteria2], ...)

where range is the range of values you're evaluating, criteriarangex represents the range criteria that values in range must meet to be evaluated, and criteriax is the actual criteria value. Figure E shows a matrix that returns the maximum value from column B for each person by region using MAXIFS().

Figure E

Figure E This matrix uses MAXIFS() to return conditional maximum values.

In this case, precise absolute and relational referencing is necessary:

=MAXIFS($B$2:$B$33,$C$2:$C$33,$H2,$D$2:$D$33,I$1)

When the value in column C equals the value in column H and the region value in column D equals the value in row 1, the value in column B is considered for evaluation.

6: MINIFS()

As you might expect, MINIFS() is similar to MAXIFS(). The functionality and syntax are the same, but MINIFS() returns the minimum value. Figure F shows a second matrix using the following function to return the minimum value from column B for each person by region:

=MINIFS($B$2:$B$33,$C$2:$C$33,$H2,$D$2:$D$33,I$1)

Figure F Figure F Use MINIFS() to return a conditional minimum value from a range.

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Microsoft Terminology

Microsoft Terminology 

Normal.dotx – The default template provided by Word whenever you create a blank document. Macros, AutoText, or customization of toolbars or menus will be saved with this template unless otherwise indicated.

Numbering – The feature that enables you to apply numbering to text.

Office Clipboard – A place to store data temporarily pending retrieval.
Orientation – The direction of the paper for text flow; Portrait takes advantage of the length of the paper vertically whereas Landscape uses the length of the paper horizontally.

Orphan – When the last line of text from a paragraph is on the next page, separated from the rest of the paragraph.
Page – The number of lines designated to create a page of data. Word automatically divides the document into pages based on the margin settings, the line spacing and the size of text.

Page Break – The division between two pages. Word automatically creates Soft Page Breaks that are adjusted accordingly when you add or remove text. You can create Hard Page Breaks which are always in effect.

Page Numbering – The feature that enables you to have Word display the current page number in the document.

Page Setup – The process that determines how Word displays or prints the document, e.g., margins, paper size, etc.

Passwords – A feature you can apply to a document to make it more secure from access by other users unless authorized. You can choose from read only, modify only, or both. See Encryption for another method to secure documents.

Paste – The editing function of placing cut or copied data into a new location.

PDF (Portable Document Format) – A file format that is used when you do not want others to alter the contents of the document. Word can save and open files in this format.

Picture – A graphic file that can be inserted into a Word document. This can be in a large variety of file formats, including Windows Metafile (*.wmf), JPEG File Interchangeable format (*.jpg, *jpeg), Portable Network Graphics (*.png), Windows Bitmap (*.bmp), or Graphics Interchange format (*.gif).

Properties – A feature you can use to access or enter information about a file such as the author’s name, the department responsible for updates to this document, etc.

Proportional Spacing – The space used for individual characters and is measured in point size. With proportional spacing five WWWWW’s take up more space than five IIIII’s. Proportionally spaced text is easier to read than monospaced text and allows approximately 25% more text per page.

Quick Access Toolbar – By default, located next to the Office Button and contains popular commands such as Save, Undo, and Redo. This toolbar can be customized for those commands you use frequently.

Quick Part – A feature that enables you to store text or graphics for repetitive use. These can be stored as a Quick Part or in the Building Blocks Organizer. See Building Blocks.

Replace – A feature that enables you to find and then replace specified text throughout the document.

Ribbon – A collection of tabs located directly below the title bar, providing quick access to commands required to complete a task.

Ribbon Tabs – Relates to a type of activity, organizing command buttons into logical groups. The group name appears on the Ribbon tab below the group of command buttons.

Ruler – Located below the Ribbon. The ruler displays icons that allow you to perform functions such as changing margins, tabs and indents quickly.

Save – The process of storing or copying the information in the memory to a disk. If you turn the computer off without saving to a disk, you lose all the information you have entered in the memory.

Section Break – The division between two different sections or areas of text, indicating a change that affects only that section or area, e.g., portrait versus landscape orientation, different headers and footers, etc.

Shapes – Objects that can be selected from the Insert tab or the Drawing Tools tab to be drawn in a document.

SmartArt – An illustration type for common types of diagrams, containing a text pane for easy text entry.

Spacing – Refers to the amount of white space between individual characters, words, or lines of text or objects.

Styles – A feature that contains formatting attributes you can apply to text in a document for consistency purposes.

Symbol – A character that can be inserted into a document, either as a text character or for a bullet or numbering style.

Tab – A character that causes the text to move to an exact predefined location (tab stop). Could also refer to a divider indicator within a dialog box, or the key that moves the cursor by a set measurement.

Table – A grid design that allows you to enter columnar information that can then be formatted. Often considered to be easier to set up for columns of information instead of setting up tab positions.

Template – A pre-designed form created either by Microsoft or a user that can be used to create a specific type of document. Setting up a template enables documents of that type to have a consistent look.

Themes – A set of integrated document design elements that make your online documents appealing and effective.

View Options – Different ways of being able to view the document, usually to assist in working with the text, page layout, web layout, an outline, or reading.

Watermark – Text, graphics, AutoShapes, drawing objects, or pictures that usually appear behind text.

Widow – When the first line of a paragraph is at the bottom of the page and the rest of the paragraph appears at the top of the next page.

WordArt – A feature that enables you to create text objects that can be enhanced with various shapes, styles, rotation or formats. 

ACCESS KEYBOARD SHORTCUTS

ALT	Close the visible menu and submenu at the same time; works with menu commands.
ALT+ letter key, where key is the underlined letter in the field or menu cmnd	Select a menu or select or clear the check box by the letter underlined in the menu command; works within windows and dialog boxes.
ALT 1	Go to previous folder; use within the Open, File New Database and Export dialog boxes in Microsoft Access.
ALT+2	Open the folder one level up from the open folder (Up One Level button); use within the Open, File New Database and Export dialog boxes.
ALT+3	Close the open dialog box and opens your World Wide Web search page (Search the Web button); use when working in the Open, File New Database and Export dialog boxes.
ALT+4	Delete the selected folder or file; use within the Open, File New Database and Export dialog boxes.
ALT+5	Create a new subfolder in the open folder; use within the Open, File New Database and Export dialog boxes.
ALT+6	Switch between List, Details, Properties, and Preview views (click the arrow next to Views); use within the Open, File New Database and Export dialog boxes.
ALT 7	Display the Tools menu; use within the Open, File New Database and Export dialog boxes in Microsoft Access.
ALT+A	Open Answer Wizard (In Help menu); use within Help menu.
ALT+A and ENTER	Use from the field list to add table and fields to the data access page when working in Design view.
CTRL+SHFT+RIGHT ARROW	Select or unselect one word to the right of the cursor.
CTRL SHFT TAB	Exit the subform and move to the previous field in the main form or previous record in Microsoft Access.
CTRL+SHFT+F8+LEFT ARROW	Activate Move mode; then press the LEFT ARROW key to move selected columns to the left.
CTRL SHFT TAB	Go to the previous tab when working in Help dialog box in Microsoft Access.
CTRL+SHFT+TAB	Exit the subdatasheet and move to the first field of the following record in the datasheet.
CTRL+SHFT+TAB or CTRL+PAGE UP	Go to the previous tab when working in a tabbed dialog box.
CTRL SHFT UP ARROW	Collapse the subdatasheet in Microsoft Access.
ALT+C	Display Contents dialog box; use within Help menu.
ALT+DOWN ARROW	Display more Help topics; works when using Office Assistant.
ALT+DOWN ARROW	Expand a list inside a table while working in a Database Diagram.
ALT+DOWN ARROW	Open a selected drop-down menu; works within a dialog box.
ALT+ENTER	Display the properties of a selected item while working in a window.
ALT ENTER	Display the PivotTable Property Toolbar in Microsoft Access.
ALT+F+D+A	Send the active database object as an E-Mail message.
ALT+F11	Switch between the Visual Basic Editor and the previous window; works within a window.
ALT+F4	Quit Microsoft Access, close a dialog box, or close a property sheet; works within an open window.
ALT F4	Close the active Help window in Microsoft Access.
ALT+F4	Close the PivotTable Property Toolbar.
ALT I	Switch to Index tab while working in Help menu in Microsoft Access.
ALT+K	Check the names in the To, Cc and Bcc fields against the Address Book while sending an E-Mail.
ALT LEFT ARROW	Go to a previously viewed Help topic in Microsoft Access.
ALT+N	Create a new table, query, form, report, data access page, macro, or module when working with a database or spreadsheet.
ALT+number	Select a Help topic while using Office Assistant. (where hitting key for 1 selects the leftmost option, 2 the next, and so on)
ALT+O	Display Options dialog box (in Help menu).
ALT+PAGE DOWN	Display the next screen to the right while working within Pivot Table Wizard.
ALT+PAGE UP	Display the previous screen to the left while working within Pivot Table Wizard.
ALT RIGHT ARROW	Go to a previously viewed a Help topic while in the Help dialog box in Microsoft Access.
ALT+SHFT+F11	Move between the Microsoft Script Editor window and the previous window.
ALT+SHFT+TAB	Move from active application window to previously active application window.
ALT+SPACEBAR	Open the menu of the leftmost icon on the main toolbar bar of the active window; this menu typically contains the following commands: Restore, Move, Size, Minimize, Maximize and Close.
ALT+SPACEBAR	Display the Control menu while working from Help menu.
ALT SPACEBAR	Display the Control menu while working from Help menu in Microsoft Access.
ALT+TAB	Move from active application window to the previously used application window; to select an application from a list of the open applications, hold ALT down and press TAB more than once to move through the list.
ALT+UP ARROW	Display previously viewed Help topics while using Office Assistant.
CTRL+SHFT+B	Open the Address Book when sending an E-Mail.
CTRL SHFT DOWN ARROW	Expand a record's subdatasheet from the datasheet in Microsoft Access.
CTRL+SHFT+F6	Go to the previous database window.
CTRL+SHFT+F8+RIGHT ARROW	Activate Move mode; then press the RIGHT ARROW key to move selected columns to the right.
CTRL+SHFT+LEFT ARROW	Select or unselect one word to the left of the cursor.
CTRL+SHFT+LEFT ARROW	To extend selection one word to the left.
CTRL+SPACEBAR	Select or unselect the active column, in Navigation mode only.
CTRL+SPACEBAR	Select an entire grid column while navigating in the Query Designer - Grid Panes mode.
CTRL SPACEBAR	Select the field for the currently selected item of data, total or detail cell when working in a Pivot Table list in Microsoft Access.
CTRL+TAB	Move through the tabs of each object's type when navigating and opening objects in Access.
CTRL+TAB	Exit the subform and move to the next field in the master form or next record when working in Form view.
CTRL+TAB	Move to the next tab on a tabbed, Help dialog box.
CTRL+TAB	Exit the subdatasheet and move to the last field of the previous record in the datasheet.
CTRL+TAB or CTRL+PAGE DOWN	Move to the next tab on a tabbed dialog box.
CTRL TAB or CTRL SHFT TAB	Select the next or previous toolbar in Microsoft Access.
CTRL+UP ARROW	Move to the current field in the first record, in Navigation mode.
CTRL+UP ARROW	Move to the top of the active page when working in Access Print Preview and Layout Preview mode.
CTRL+UP ARROW	Move the selected control up when working in Access Form and Report Design view.
CTRL+UP ARROW	Move to the first row in the current column when working in Access Query Designer -Grid Panes mode.
CTRL+UP ARROW	Move the selected control up by a pixel (regardless of the page's grid) when working in Access Design view.
CTRL+V	Paste a copied item(s) from the Clipboard into a selected location (You also can choose Paste from the Edit menu.).
CTRL V	Paste the contents of the Clipboard in the upper-left corner of the selected section when working in Form and Report Design view in Microsoft Access.
CTRL+V	Paste a copied item(s) from the Clipboard into a selected location when working in Query Designer-Grid Panes (You also can choose Paste from the Edit menu.).
CTRL+V	Paste a copied item(s) from the Clipboard into a selected location when working in dat access page Design view (You also can choose Paste from the Edit menu).
CTRL+W or CTRL+F4	Close the active datasheet window.
CTRL+X	Copy and remove the selected item(s) from their original location to the Clipboard. (You also can choose the Cut command from the Edit menu.).
CTRL+Z or ALT+BACKSPACE	Undo the last action; note: some actions, like Shutdown, cannot be undone (You also can choose Undo from the Edit menu.).
DELETE	Delete the selected item(s), or to delete the character to the right of the cursor; if items are files they will be moved to the Recycle Bin.
DELETE	Delete the selected item(s), or to delete the character to the right of the cursor; if items are files they will be moved to the Recycle Bin.
DOWN ARROW	To move down one line in a Combo box, list box or Database window in Microsoft Access.
DOWN ARROW	Move to the same field in the next record when navigating in Access Datasheet view.
DOWN ARROW	Scroll down a window or document in small increments when working in Access Print Preview or Layout Preview.
DOWN ARROW	Select the next book or Help topic in Microsoft Access.
DOWN ARROW	Scroll toward the end of a Help topic.
DOWN ARROW	Scroll through the items in a drop-down list, moving from top to bottom.
DOWN ARROW	Use when starting from the datasheet in order to bypass the subdatasheet and move to the next record in the datasheet.
DOWN ARROW or UP ARROW (with the menu or submenu displayed)	Select the next or previous command on the menu or submenu.
END	Go to the end of the entry when editing a text box.
END	Go to the last object in database window in Microsoft Access.
END	Go to the end of the field, in single-line fields.
END	Go to the last field in the current record, when working in Access Navigation mode.
END	Go to the end of a Help topic.
END	Go to the last cell in the row or to the end of the active cell.
END OR CTRL+RIGHT ARROW	Move to the right edge of the page when working in Access Print Preview and Layout Preview.
ENTER	Perform the action assigned to the selected default button in a dialog box.
ENTER	Restore a selected minimized program window when all windows are minimized.
ENTER	Open the selected table or query in Datasheet view, or form in Form view.
ENTER	Open the selected report in Print Preview in Microsoft Access.
ENTER	Run a selected macro.
ENTER	Open the selected data access page in Page Preview.
ENTER	Open or close a selected book, or open a selected Help topic.
ENTER	Activate a selected hyperlink in Microsoft Access.
ENTER	Move from a table's title bar to the last cell edited in a Database Diagram.
ENTER	Select an item in a list and move to the next cell in a Database Diagram.
ENTER	Perform the action assigned to a selected button on a toolbar.
ENTER	Open a selected menu on a toolbar.
ENTER	Enter text in a selected text box.
ENTER or ALT+O	Open the selected table or query in Datasheet view, or form in Form view.
ESC	Close the visible menu; or, with a submenu visible, close the submenu only.
ESC	Cancel a command and close the dialog box in Microsoft Access.
ESC	Close an Office Assistant message or tip.
ESC	Cancel Extend mode command.
ESC	Undo changes in the current field or current record; if both have been changed, press ESC twice to undo changes first in the current field and then in the current record.
ESC	Close a pop-up window in Help in Microsoft Access.
ESC	Move from a table cell to the table's title bar when working in database Diagram.
ESC	Close a shortcut menu without carrying out a command when working in a Pivot Table.
ESC	Cancel a Refresh command in progress when working in a Pivot Table.
ESC (when a drop-down list box is selected)	Close a selected drop-down list in a dialog box.
F1	Display Help or the Office Assistant in Microsoft Access.
F1	Display the Office Assistant or Microsoft Access Contents and Index; context-sensitive help about the selected property, control, macro action, or Visual Basic keyword; or alerts with a Help button.
F1	Display Help topics when working in a Pivot Table.
F10	Activate, or select, the main toolbar beginning with the first toolbar option on the left, usually File; after the first option is activated you can navigate through toolbar and menu options using the appropriate ARROW keys; press F10 or ALT again
F11 or ALT+F1	Bring the Database window to the front.
F12 or ALT+F2	Display Save As dialog box (file menu).
F2	Display the complete hyperlink address for a selected hyperlink.
F2	Rename a selected object when working in Database window.
F2	Move between Edit mode (with insertion point displayed) and Navigation mode when working in Design view.
F2	Move between Edit mode and Cell Selection mode when navigating in the Query Designer -Grid Panes.
F4 or ALT+DOWN ARROW	Open a combo box.
F5	Update the files visible in the Open or Save As dialog box (File menu).
F5	Move to Form view from Form design or a Form module when working in Access Design view.
F5	Navigate through records by moving cursor to the record number box, typing the record number and pressing ENTER when working in Datasheet view.
F5	Navigate through records by moving cursor to the record number box, typing the record number and pressing ENTER when working in Form view.
F5	Navigate through pages by moving cursor to the page number box, typing the page number and pressing ENTER when working in Print Preview and Layout.
F5	Refresh the current window (You also can choose Refresh from the View menu.).
F5	Navigate in subdatasheet records by moving to the record number box, typing the record number and pressing ENTER.
F6	Move between the upper and lower portions of a window when working in Design view of tables, macros, and queries and the Advanced Filter/Sort window only.
F6	Move between the navigation pane and topic pane when working with Help menu in Microsoft Access.
F6,SHFT+F6	Use by pressing and then clicking anywhere in the target pane when navigating the Query Designer - Any Pane.
F7	Display Spelling and Grammar dialog box (Tools Menu).
F8	Activate Extend mode; EXT appears in the lower right corner of the window; pressing F8 repeatedly extends the selection to the word, the field, the record (in Datasheet view only), and all records; press ESC to cancel.
F9	Refresh the contents of a Lookup field list box or combo box.
F9	Recalculate the fields in the window in Microsoft Access.
F9	Refresh the PivotTable list from the source data.
HOME	Go to the beginning of the current entry.
HOME	Go to the first object.
HOME	Go to the beginning of the current field, in single-line fields.
HOME	Go to the first field in the current record, when in Access Navigation mode.
HOME	Go to the beginning of a Help topic, with Help dialog box open.
HOME	Go to the first cell in the row, or to the beginning of the current cell.
HOME or CTRL LEFT ARROW	Go to the left edge of the current page in Microsoft Access.
HOME or END	Select the first or last command on the menu or submenu.
INSERT	Toggle between insert and overstrike mode while editing a cell.
INSERT after you select any Or... column	Insert an Or... column when navigating the Access Query Designer - Grid Panes mode.
INSERT after you select grid row	Insert a row between existing rows when navigating the Access Query Designer - Grid Panes mode.
LEFT ARROW	Go one character to the left of the cursor's current position in the field.
LEFT ARROW	Scroll to the left of the cursor's current position in small increments when working in Print Preview and Layout Preview.
LEFT ARROW or RIGHT ARROW	With a menu open, select the menu to the left or right of the original, or, with a submenu visible, switch between the main menu and the submenu.
LEFT ARROW or RIGHT ARROW	Move one character to the left or right in a text box.
LEFT ARROW, or RIGHT ARROW	Extend a selection to adjacent fields in the same row in Microsoft Access Datasheet view.
LEFT or RIGHT ARROW	Select a button on the record navigation toolbar when working in Access Page View.
Letter key, where the letter is the same as the first letter in optn you want on a selected menu,	Choose a selected menu, drop-down list, or dialog box option by typing the first letter in the option name.
P or CTRL+P	To open the Print dialog box from Print Preview or Layout Preview.
PAGE DOWN	Move down one page when using a Combo box or list box.
PAGE DOWN	Move down one window when working in Database view in Microsoft Access.
PAGE DOWN	Scroll down one full screen when working in Print Preview and Layout Preview.
PAGE DOWN	Scroll toward the end of a Help topic in larger increments.
PAGE DOWN	When navigating a Database Diagram, scroll to the next page inside a table or the next page of the diagram.
PAGE DOWN	When working in a Pivot Table list, display the next screen.
PAGE DOWN	When navigating in Form view, go down one page; at the end of the record, moves to the equivalent page on the next record.
PAGE DOWN or DOWN ARROW	In Print Preview and Layout Preview, view the next page (when Fit To Window is selected).
PAGE UP	Move up one page when using a combo box or list box.
PAGE UP	Move up one window when working in Database.
PAGE UP	Go up one screen when working in Datasheet view in Microsoft Access.
PAGE UP	Go up one page when working in Form view; at the end of the record, use to move to the equivalent page on the previous record.
PAGE UP	Scroll up one full screen when working in Print Preview and Layout Preview.
PAGE UP	Scroll toward the beginning of a Help topic in larger increments.
PAGE UP	When navigating a Database diagram, scroll to the previous page inside a table or the previous page of the diagram.
PAGE UP	Display the previous screen when working with a Pivot Table list in Microsoft Access.
PAGE UP or UP ARROW	In Print Preview and Layout Preview, view the previous page (when Fit To Window is selected).
RIGHT ARROW	Move one character to the right of the cursor's current position in a field.
RIGHT ARROW	In Print Preview and Layout Preview, scroll to the right in small increments.
S	In Print Preview and Layout Preview, open the Page Setup dialog box.
SHFT+ARROW KEY	Extend or reduce a selection in a Pivot Table list, depending on the direction of the arrow key chosen.
SHFT+CTRL+TAB	Cycle through the tab of each object's type moving right to left.
SHFT DOWN ARROW	Extend selection to the next record, if the current record is selected in Microsoft Access.
SHFT+DOWN ARROW	Increase the height of the selected control when working in Form and Report Design view.
SHFT+END	Select from the insertion point to the end of the text box entry.
SHFT+ENTER	Add a control to a section when working in Form and Report Design view only.
SHFT+ENTER	Save changes to the current record when entering data in the Datasheet or Form view.
SHFT ENTER	Add a control to a section when working in data access page Design view in Microsoft Access.
SHFT+F1	Display What's This? help; after pressing SHFT+F1, move the pointer to the menu command, toolbar button, dialog box option, or screen region to see definitions.
SHFT+F10	Display a shortcut menu that shows a list of commands relevant to the selected object.
SHFT+F10	Display a shortcut menu that shows a list of commands relevant to the selected object.
SHFT+F10	Display the shortcut menu for the selected element of the PivotTable list.
SHFT+F2	Open the Zoom box to conveniently enter expressions and other text in small input areas.
SHFT+F4	Find the previous occurrence of the text specified in the Find or Replace dialog box when the dialog box is closed.
SHFT F8	Undo a previous selection extension in Microsoft Access.
SHFT+F9	Requery the underlying tables; in a subform, this requeries the underlying table for the subform only.
SHFT+HOME	Select from the insertion point in the text box to the beginning of the text box entry.
SHFT+LEFT ARROW	Select or unselect one character to the left of the cursor's position.
SHFT+LEFT ARROW	Reduce the width of the selected control when working in Form an Report Design view.
SHFT+LEFT ARROW	Select the column to the left, if the current column is selected, when working in Datasheet view.
SHFT+PAGE DOWN	Extend the selection one screen down.
SHFT PAGE UP	Reduce a selection by one screen when working with a Pivot Table list in Microsoft Access.
SHFT+RIGHT ARROW	Select or unselect by one character to the right of the cursor's current position.
SHFT+RIGHT ARROW	Increase the width of the selected control when working in Form and Report Design view.
SHFT+RIGHT ARROW	Select the column to the right, if the current column is selected, when working in Datasheet view.
SHFT+SPACEBAR	Switch between selecting the current record and the first field of the current record, when working in Navigation mode.
SHFT+SPACEBAR	Select the entire row containing the currently selected cell when working in a Pivot Table list.
SHFT TAB	Move to the previous option or option group in a dialog box in Microsoft Access.
SHFT+TAB	Move to the previous field when navigating in Form view.
SHFT+TAB	Enter the subform from the following field in the main form when navigating in Form view.
SHFT+TAB	Go to the last or previous hyperlink in Help.
SHFT+TAB	Select the previous field or button in the E-Mail header.
SHFT+TAB	Enter the subdatasheet from the first field of the following record in the datasheet.
SHFT+TAB	Select the previous field or the entire Pivot Table list.
SHFT+TAB, or LEFT ARROW	Move to the previous field when navigating in Datasheet view.
SHFT UP ARROW	Extend selection to the previous record, if the current record is selected in Microsoft Access.
SHFT+UP ARROW	Reduce the height of the selected control when working in Form and Report Design view.
SPACE or ENTER	Expand or collapse a group of records corresponding to the expand indicator in a grouped data access page.
SPACE or ENTER	Activate the selected button on the record navigation toolbar when working in Page view.
SPACEBAR	Perform the action assigned to the active button, or select or clear the active check box in the dialog box.
SPACEBAR	Switch between the values in a check box or option button.
SPACEBAR	Change the setting in a check box when navigating a Database Diagram in Microsoft Access.
SPACEBAR	Toggle the check box in the Output column when navigating the Query Designer-Grid Panes.
SPACEBAR or MINUS SIGN	Remove the selected data column form the query output when navigating the Query Designer-Diagram Pane.
SPACEBAR or PLUS SIGN	Choose the selected data column form the query output when navigating the Query Designer-Diagram Pane.
TAB	Move to the next option or option group in a dialog box.
TAB	Exit the combo box or list box.
TAB	Select the next field in Microsoft Access.
TAB	Move to the next field when working in Form view.
TAB	To enter the subform from the preceding field in the main form when working in Form view.
TAB	Go to the first or next hyperlink in Help.
TAB	Select the next box in the E-Mail header, or the body of the message when the last box in the E-Mail header is active.
TAB	Move from table title bar to table title bar, or from cell to cell inside a table, when navigating a Database Diagram.
TAB	Enter the subdatasheet from the last field of the previous record in the datasheet in Microsoft Access.
TAB	Move from the last field in the subdatasheet to the next field in the datasheet.
TAB	Select each field and then the entire Pivot Table list, going through these selections in sequence.
TAB or SHFT+TAB (when a toolbar is active)	When a toolbar is active, select the next or previous button or menu on the toolbar.
TAB, ENTER, or RIGHT ARROW	Move to the next field when navigating in Datasheet view in Microsoft Access.
TAB, SHFT+TAB	Move between input source windows (and to join lines, if available) when navigating the Query Designer-Diagram Pane.
LETTER KEY, where the key corresponds with the underlined letter in an optn name	Select and choose a command on the shortcut menu when working in a Pivot table.
UP ARROW	Move up one line in a combo box or list box.
UP ARROW	Move up one line in a database window.
UP ARROW	Move to the current field in the previous record when navigating in Datasheet view.
UP ARROW	Scroll up in small increments when working in Print Preview and Layout Preview.
UP ARROW	Select the previous book or topic in Help in Microsoft Access.
UP ARROW	Scroll toward the beginning of a Help topic.
UP ARROW	Move to the previous item in a list when navigating in a Database Diagram.
UP ARROW	Use from the datasheet to bypass the subdatasheet and move to the previous record in the datasheet.
UP ARROW or DOWN ARROW	Move up or down in a drop-down list when navigating the Query Designer - Grid Panes in Microsoft Access.
UP ARROW, DOWN ARROW	Extend a selection to adjacent rows in Datasheet view.
Z	Zoom in or out on a part of the page when working in Print Preview and Layout Preview.
ARROW KEY	Move between options in a selected drop-down menu or dialog box or between some options in a group of options.
ARROW KEY	Move between columns in an input source window when working in the Query Designer-Diagram Pane.
ARROW KEY	Move selected elements in the given direction of the arrow key while working within a Pivot Table.
ARROW KEYS or TAB or SHFT TAB	Move between cells when working in the Query Designer-Diagram Pane in Microsoft Access.
ARROW KEY	Move between options in a selected drop-down menu or dialog box or between some options in a group of options; add ENTER to select an option.
BACKSPACE	Delete selected text or to delete the character to the left of where the cursor is positioned within a document while editing.
C or ESC	Cancel Print Preview or Layout Preview and return to Normal view.
CTRL+7	Display or hide the main toolbar of the active window.
CTRL+A	Select the entire Help topic when working in the Help menu or dialog box.
CTRL A	Select the entire active Pivot Table list in Microsoft Access.
CTRL+A or CTRL+SHFT+SPACEBAR	Select all records in an active database.
CTRL+ALT+SPACEBAR	Insert the default value for a selected field when entering data in a Datasheet or Form view.
CTRL+APOSTROPHE (')	Insert the value from the same field in the previous record to the selected field in the current record within a database.
CTRL C	Copy selection to the Windows Clipboard in Microsoft Access.
CTRL+C	Copy the selected control to the Windows Clipboard.
CTRL+C	Copy the selected Help items to the Windows Clipboard when working in Help menu.
CTRL+C	Copy selected text to the Windows Clipboard when working in the Query Designer - Grid Panes.
CTRL C	Copy selected text to the Windows Clipboard when working in Design View in Microsoft Access.
CTRL+C	Copy selected data from the Pivot Table list to the Windows Clipboard when working in a Pivot Table.
CTRL+COLON (:)	Insert the current time at the cursor's current position.
CTRL+DELETE	Delete text to the end of the line in which the cursor is positioned.
CTRL+DOWN ARROW	Move to the same field in the last record while in Navigation mode in Datasheet view.
CTRL+DOWN ARROW	Move to the bottom of current page in which you are working while in Print Preview and Layout Preview.
CTRL DOWN ARROW	Move the selected control down in the presentation while in Form and Report Design view in Microsoft Access.
CTRL+DOWN ARROW	Move to the last row in the current column while working in Query Designer-Grid Panes mode.
CTRL+DOWN ARROW	Move the selected control down by a pixel (irrespective of the page's grid) while working in Data Access page in Design View.
CTRL E	Export the selected Pivot Table list to a Microsoft Excel document in Microsoft Access.
CTRL+END	Move to the end of the active field, while working working with multiple-line fields in Access.
CTRL+END	Move to the last field in the last record while in Navigation mode in Access.
CTRL+END	To move to the last field in the last record while in Navigation mode and Form view in Access.
CTRL+END	Move to the lower-right corner of the page while working in Print Preview and Layout Preview.
CTRL+END	Move to the last position in the current cell or the last column in the active window while in Query Designer - Grid Panes view in Access.
CTRL ENTER	Insert a new line when entering data in Datasheet or Form view in Microsoft Access.
CTRL+ENTER or ALT+D	To open the selected table, query, form, report, macro, or module while working in Design view in Access.
CTRL+ESC	Display Windows Start menu.
CTRL+F	Display the Find dialog box while working in Access Datasheet view, Form view or Module Window only.
CTRL+F11	Toggle between a custom menu bar and a built-in menu bar while working in Access.
CTRL F2	Invoke a Builder while working in Microsoft Access.
CTRL+F6	Go to the next database window in the active application.
CTRL F6	Move between open windows in Microsoft Access.
CTRL+F8	Activate Resize mode for the active window when it is not maximized; press the arrow keys ro resize the window.
CTRL+G	Display the Immediate window in the Visual Basic Editor.
CTRL+H	To open the Replace dialog box (while in Datasheet view, Form view, and Module Window only).
CTRL+HOME	Go to the beginning of the field, in multiple-line fields, when workin in Access.
CTRL+HOME	Go to the first field in the first record when working in Navigation mode in Datasheet view.
CTRL+HOME	Go to the first field in the first record when working in Navigation mode in Form view.
CTRL+HOME	Go to the upper-left corner of the page when in Print Preview and layout Preview mode.
CTRL+HOME	Go to the first position in the active cell or the first column in the active window when working in the Query Designer -Grid Panes.
CTRL LEFT ARROW	Move cursor's position one word to the left in Microsoft Access.
CTRL+LEFT ARROW	Move the selected control to the left when working in Form and Report Design view.
CTRL+LEFT ARROW	Move the selected control to the left by one pixel (irrespective of the page's grid) when working in data access page Design view.
CTRL+LEFT ARROW or CTRL+RIGHT ARROW	Move cursor's position one word to the left or right.
CTRL+MINUS SIGN (-)	Delete the current record when working in Datasheet or Form view.
CTRL N	Open a new, blank, database in Microsoft Access.
CTRL+O	Display the Open dialog box in order to find and open an existing database.
CTRL+P	Display the Print dialog box in order to print the active selection.
CTRL+P	Print the active Help topic.
CTRL+PAGE DOWN	Go right one screen.
CTRL PAGE DOWN	Go to the same field in the next record in Microsoft Access.
CTRL+PAGE UP	Go left one screen when working in datasheet view in Access.
CTRL+PAGE UP	Go to the same field in the previous record.
CTRL+PLUS SIGN (+)	Add a new record while working in Datasheet or Form view in Access.
CTRL+RIGHT ARROW	Move cursor one word to the right.
CTRL+RIGHT ARROW	Move the selected control to the right when editing controls in Form and Report Design view.
CTRL+RIGHT ARROW	Move the selected control to the right by a pixel (irrespective of the page's grid) when working in data access page Design view.
CTRL S or SHFT F12 or ALT SHFT F2	Save a database object in Microsoft Access.
CTRL+SEMICOLON (;)	Insert the current date into active Datasheet or Form view.